Office Manager Nickel Spain

April 15, 2024

Office Manager Nickel Spain

ReferenceFIN-001390

  • Standard / Permanent
  • ES-MD-Madrid
  • SECURITY OR FACILITIES MANAGEMENT
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Nickel, awarded the Happy@Work label for the third year in a row in 2023, is a payment entity part of the BNP Paribas Group. Our mission is to tackle financial exclusion through a simple, face-to-face and accessible service.

Our value proposition is based on a payment account, with a domestic IBAN and a Mastercard debit card that customers can open at certain lottery or tobacco shops in their neighborhood. This unique business model already serves more than 3 million customers and has more than 7,000 points of sales in France since its birth in 2014.

We are already close to 800 colleagues in Paris, Nantes, Madrid, Lisbon, Brussels and Berlin!

In Spain, Nickel launched its activity in 2021 and is currently experiencing a phase of strong growth. We already have 1,600 Nickel points of sales spread throughout the territory.                    

MISSION:

As part of General Secretary team for Nickel Spanish Branch, Office Manager will oversee office management and purchasing activities taking care of facilities, ensuring the safety of employees and buildings, managing premises, real estate, etc.

Office Manager is responsible for keeping the office running smoothly and overseeing administrative support.

RESPONSIBILITIES:

The Office Manager main missions are:

Office Management:

•  Ensuring safety of employees and buildings and managing real estate by watching over office conditions

•  Travels and events organization (in-house or offsite activities (e.g. celebrations or conferences)

•  Organizing office layout, purchasing office supplies and equipment and maintain proper stock levels

•  Managing corporate fleets: cars, mobile, IT equipment, etc.

•  Provide general support to potential visitors and office accesses management

•  Mail and courier management

•  Act as a local point of contact with corporate IT teams

•  Serve as SPOC for office manager duties and address employee queries regarding office management issues

•  Maintenance of local Intranet

•  Managing the onboarding of new employees duly and on time, as well as departures (materials recovery)

Procurement:

•  Manage purchasing function (purchasing office supplies and taking proper inventory) in collaboration with all operational Directors in Spain

•  Coordinate Spanish purchasing activities of local suppliers (RFXs, contracting, etc. ) in compliance with Nickel policy and all related risks

Finance support:

•  In charge of corporate cards management

•  Audit all expenses according to the current expenses policy

REQUIREMENTS:

•  Computer skills

•  MS Office and Google (GSuite) environments

•  Proven offcie management, administrative or assistant experience

Languages:

 •  Spanish:Fluent

 •  English:Fluent

 •  French:Optional

SKILLS:

 •  Adaptability

 •  Communication skills

 •  Attention to detail/rigor

BENEFITS:

• Meal and transport bonus

• Pension Plan

• Health insurance

• Life insurance

• Training programs, career plans and internal mobility opportunities, national and international thanks to our presence in different countries.

• Diversity and Inclusion Committee that ensures an inclusive work environment. In recent years, several employee communities have been created to organize diversity and inclusion awareness actions (PRIDE, We Generations and MixCity).

• Corporate volunteering program (1 Million Hours 2 Help) in which employees can dedicate time out of their working hours to volunteer activities.

• Flexible compensation plan

• Hybrid remote working model (50%)

• 28 vacation days

Diversity and Inclusion commitment

BNP Paribas Group in Spain is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

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